You can use Roezan's Events (beta) feature, along with our native Zoom integration to send automatic SMS reminders to webinar registrants.

In this article, we'll show you exactly how to set it up and how it works.

 

Connect Your Zoom Account To Roezan

In Roezan, go to Integrations on the left side panel, and then connect your Zoom account.

Create A Webinar In Zoom

Create a Webinar in Zoom as usual.

Allow Phone Numbers In Zoom

Next, you'll need to update the registration settings to allow for phone numbers.

 

This is important because this is where Roezan will be pulling the phone numbers from to send the messages.

In Zoom, go to Webinars > Select your webinar

Scroll down to "Registration Settings" and click the edit link on the right-hand side:

Select Phone to allow phone numbers upon registration and click Save:

Customize Your Event SMS Reminders

As long as your Zoom account is connected to Roezan, you’ll see your new webinar event appear under Events in Roezan (reminders are DISABLED by default.)

You can turn on and off all reminders on this main events page.

You can see and edit event reminders by clicking the gear icon on the right side.

You can now set up reminders to send out to all the registered attendees at specific times relative to the webinar start time.

Using Unique Join Links With Roezans Built-In Link Shortener

To use a unique join link for Zoom webinars, use the: %UNIQUE_JOIN_LINK% variable from the Personalize dropdown in the reminder message creation.

This solves a big problem with Zoom join links: they are long and ugly.

We'll automatically shorten them with our own domain rozn.me!

Viewing Webinar Registrants

On the main events page next to your event, you'll see a list icon right next to the actions/ configuration icon. Here, you'll be able to see all current registrants that have provided a phone number.

Note: If the registrants did NOT provide a phone number, or the phone number is not in their Zoom details, they will NOT appear in this list. Roezan pulls the registration details directly from Zoom, so if the phone number is not in Zoom, the contact will not be imported into Roezan.

Troubleshooting

My event is showing up, but my registrations are not.

Please check to make sure that:

  1. The phone number field is enabled in Zoom (See video tutorial here)
  2. Phone numbers are being passed into Zoom (By checking the actual registration in Zoom)

We do NOT create contacts without a phone number, so the phone number must be present in the Zoom registration for us to import it.

My Zoom events are not showing up.

If you have any issues seeing your existing Webinar events you can always remove the integration, then re-add the application & go through the SYNC WEBINARS step above.

This will request all the data from Zoom again and freshly create it in the Roezan system.

Do Zoom Webinar Registrants have a unique join link and is it saved for each contact/registrant?

Yes! You can access this by putting it into your Reminder messages with the Personalization tag %UNIQUE_JOIN_LINK%.

There is another tag called %WEBINAR_JOIN_LINK% but this is the general join link and is not unique to each user.

Is there a link-shortening function for the join links (they're very long)?

Yes, we automatically shorten webinar links with our built-in link shortener.

Will new Webinars automatically appear and be created as Events in Roezan?

Yes, all new webinars are sent to Roezan and will be created automatically with the default reminders.

I have more questions.

If you have any questions, you can contact us at https://roezan.com/contact and we'll get back to you very quickly (we are passionate!)